Have you ever wondered what really differentiates a strategic partner from a simple rental company when you have a complex Technical Rider on the table?
In our experience managing productions in Barcelona, we have confirmed an uncomfortable truth: the most expensive budget is, ironically, the one that seemed the most economical but fails live. Imagine the scenario: your Keynote speaker takes the stage, the lighting is out of sync and the sound system is not working because no one checked the Venue‘s frequencies. A disaster that directly impacts your reputation.
For an Event Manager, peace of mind is not negotiable. That’s why choosing who will run the technical side should not be based on who has the cheapest screen, but who understands your logistics.
In this article, we break down the critical factors that we analyze internally to ensure success, and that you should demand from any partner.
Anyone can send you a PDF quote. What distinguishes an expert partner is what happens between the signing and the event.
We apply a clear philosophy: the success of the event is decided in pre-production. A reliable partner should ask you for an immediate technical kick-off to align expectations. If your supplier only waits until the day of assembly to ask where the plugs go, you are facing a red flag.
Look for equipment that performs a rigorous Site Inspection. On our projects, we check load access, power limitations and room acoustics long before moving a single flight case.
In the MICE sector, Murphy’s Law is always invited. The difference between a scare and a crisis is the contingency plan.
When evaluating proposals, ask directly: “What backup system do you have in mind? A reliable partner will not only talk to you about duplicate equipment, but also about redundancy in the video and audio signal.
At Edgar Vasquez Audiovisual Services we understand that technology can fail, but service cannot. That is why we design shielded systems where, if one line goes down, the second one comes in automatically without the audience noticing it. That is operational security.
You speak the language of the event: you need the supplier to understand what is involved in a breakout session. Breakout Session or a change of scenery in record time during the Lunch.
We have seen quotes from competitors that simply copy and paste the list of equipment requested by the customer. This is a mistake. Your partner should act as a consultant, auditing your Rider and suggesting improvements.
Perhaps that projection screen you requested is not bright enough for the hotel’s ambient light, or maybe a 2.6mm LED screen offers better visibility and cleaner mounting. That ability to advise is what defines our audio visual production services we are not material dispatchers, we are solution architects.
The best sound console in the world is useless if the operator does not know how to manage a round table with six open microphones and questions from the audience (Q&A).
Make sure that the company provides a dedicated and specialized technical staff. The “one-man band” profile that sets up lights, sound and video at the same time does not work.
In our productions, each area (video, lighting, audio) has its own manager. In addition, we assign a technical Project Manager who acts as your single point of contact, translating your production needs into the team’s technical orders. This frees your mental load and ensures a frictionless workflow.
Finally, the visual aspect. In a high-level corporate event, the aesthetics of the setup is as important as the technology.
Look at photos of your potential supplier’s previous jobs. Are cables hanging? Are the structures clean and aligned? Is the FOH neat and tidy?
We are obsessive about impeccable finish. We understand that your client’s image is at stake. A dirty or messy set-up projects a lack of professionalism, something unacceptable in product presentations or board meetings.
Choosing an audiovisual partner is choosing who will watch your back when the lights go down and the show starts. It’s not just about hardware, it’s about methodology, teamwork and responsiveness.
If your next event requires technically flawless execution and seamless coordination, don’t leave the decision to chance.
Do you have a complex event on the horizon? Let’s talk logistics, plans and solutions. Request your technical consultancy here and let’s plan together a risk-free production.
A technical glitch? Not at your event. Find out what critical redundancies you should demand from your audiovisual company to guarantee a flawless and safe congress.
Technical quality cannot be improvised. Find out how to audit your audiovisual budgets to avoid live failures.
Newsletter
¡Suscríbete ahora y mantente al día con nuestras últimas noticias y ofertas exclusivas en nuestro boletín informativo!
Discover the best professional sound brands in speakers, microphones and mixers for large events and installations.
Newsletter
¡Únete a nuestra comunidad y mantente al día con las últimas noticias! Suscríbete a nuestro Newsletter ahora mismo.
