In the world of events and shows, giant LED screen technology has become an essential tool to captivate audiences and provide an unparalleled visual experience.
Whether you are organizing a concert, a festival, a corporate presentation or any other event, a giant LED screen can be an ideal solution to improve the quality of your audience’s viewing and participation.
At Edgar Vasquez Audiovisual Services we work with this kind of set-ups and we know that, before deciding, one of the most important questions is always the same: how much does it cost. However, one of the crucial aspects to consider is the associated cost.
In this article, we will guide you through the factors that affect the rental price and provide tips on how to get the best deal.
The size of the giant LED screen plays a crucial role in determining the cost of the rental. As the size of the screen increases, the price also tends to increase. However, it is of utmost importance to find the right balance between the size of the screen and the size of the audience you are targeting.
There is no point in renting an excessively large screen for an intimate event. In many instances, 4x3m and 3x2m LED screens become the most common choices, as they are perfectly suited for events with average seating capacities ranging from 100 to 200 people. These dimensions usually provide an immersive and effective visual experience without incurring unnecessary expenses.
The price of the LED screen is usually calculated based on the number of modules, and can vary between 45 € and 120 € per unit, depending on the characteristics of the same. Then, to this must be added all the other elements, such as structures, video processors, control equipment and event logistics for assembly and disassembly. Therefore, a LED screen usually has a cost of 1500€ and up.
Image quality at events and shows is crucial and is linked to the resolution of giant LED screens, where higher resolutions usually imply higher rental costs. Choosing the right resolution depends on the nature of the content and how far away the viewers are.
Indoor LED displays generally have a Pixel Pitch between 2.6 and 2.8mm, ideal for detailed content and close-up audiences. However, higher resolution displays with a Pixel Pitch of 1.6mm are also available, although they tend to be more expensive.
In contrast, outdoor LED displays typically have a Pixel Pitch of 3.9mm, appropriate for outdoor events and longer distances, although sharper options with a Pixel Pitch of 2.6mm are available at additional cost and require consideration of environmental conditions and equipment protection.
In addition to resolution, overall picture quality is a determining factor in rental price. High-quality LED displays offer more vibrant colors and exceptional clarity, which can significantly enhance the viewing experience. Be sure to select a display with the right image quality for your needs.
The duration of the rental also influences the price. Some rental companies offer rates by the day, week or month. If you plan to use the LED display for several days or weeks, you may be able to negotiate a better price per volume. It is important to note that, in general, LED display rental companies usually handle a daily rental rate, thus improving the price for several days, being in many occasions up to 50% cheaper for each additional day.
This means that by opting for a long-term rental, you can take advantage of significant discounts and maximize the value of your investment in giant LED screens for events and shows.
The location of your event can have a direct impact on costs. For example, if you are considering rent a giant led screen in Barcelona a plus point is usually the availability of suppliers, equipment and technicians in the area, which can optimize logistics.
On the other hand, if the event is in a remote or difficult-to-access location, transportation and set-up may be more expensive. Be sure to consider these factors when budgeting for your event.
In addition, it is advisable to choose a supplier close to your event, as this can not only reduce transportation and logistics costs, but also makes it easier to have backup material in case of last minute technical problems.
Choosing a local supplier can offer greater flexibility and responsiveness, which contributes to a more efficient and successful execution of your giant LED display event.
The choice of rental provider is also crucial. Different suppliers can offer varied pricing options and customized packages. Research and compare several suppliers to get the best value for your money. It is important to remember the wise saying: “Cheap is expensive”.
Sometimes, choosing the cheapest option can result in a lower quality experience and potential problems. Instead of focusing solely on price, value the quality of service and reputation of the provider, as investing in a reliable and quality provider can make all the difference in the successful execution of your giant LED display event.
Before making a decision, carefully evaluate your needs and objectives. What screen size is best suited for your event? What is the required resolution? By understanding your needs, you will be able to make informed decisions that optimize your budget.
Don’t limit yourself to one supplier. Compare the options available on the market and pay attention to the additional benefits they offer, such as assembly and disassembly, technical support and quality assurance.
Finally, request detailed quotations from several suppliers. This will allow you to effectively compare prices and services included. Be sure to ask about any hidden costs and verify that all aspects of the rental are clearly specified in the contract.
Some giant LED display rental providers offer financing or leasing options. This can help you spread costs over time and make high-quality equipment rentals more affordable.
Assembly and disassembly services may vary depending on the supplier. Be sure to ask if these services are included in the price or if they involve additional costs.
Yes, most suppliers are willing to provide customized quotes based on your specific needs. Feel free to request a quote that is tailored to your event.
In summary, we can conclude that calculating the budget is not only about “price”, but also about understanding what the service includes and what your event really needs. If you want to play it safe, at Edgar Vasquez Audiovisual Services we can guide you to compare options and define a solution tailored to your space, time and objective.
Maximize the visual impact of your conferences with LED displays: essential tips for creating unforgettable presentations and speeches.
Discover how to transform your events with captivating interaction through LED screens. Elevate your attendees’ experience.
Discover what an LED Screen is and how they work for events and advertising. Explore its unique and brilliant visual impact!
Newsletter
¡Suscríbete ahora y mantente al día con nuestras últimas noticias y ofertas exclusivas en nuestro boletín informativo!
Discover the best professional sound brands in speakers, microphones and mixers for large events and installations.
