How to hire a sound company in Barcelona?
- Edgar Vásquez
- June 14, 2024
- 11 Min of Reading
Hiring a sound company in Barcelona may seem like a challenge, but by following a few key steps that we will share in this article, you can guarantee that your event will be a resounding success.
I remember when I started working working as a sound technician in the well-known city of Barcelona. I came across many audio companies that, despite looking professional, had confusing work methodologies. The lack of transparency, poor communication between employees and the use of equipment in poor condition left me perplexed. Even today, I do not understand how some of these companies are still operating.
Forgive me if I get emotional remembering those days…. It was then when I decided to create my own brand and form my own team, founding Edgar Vasquez Audiovisual Services. From my company, I am pleased to offer you a detailed and free guide to facilitate the process of hiring a professional sound company in Barcelona.
The secret lies in a fundamental idea: Prioritize quality over quantity. Be fair, assertive and always maintain the desire to do things right. Now we are going to explain in 10 simple steps how you can achieve this.
Define the budget for your on-site or hybrid event.
Before starting the search for a sound company in Barcelona, it is crucial that you determine the budget allocated to this service. It is not enough to say “We don’t know”. Every organization, whether it is a company, association, institute, or public or private organization, has a clear maximum investment limit for each item of its event.
It is common for many clients to fear disclosing their budget, thinking that they could be deceived. I don’t blame them, as I have seen how some “pseudo professional sound companies” inflate prices when they know this information.
However, I have also met many excellent sound companies in Barcelona that operate with impeccable business ethics and keep their prices fair. Informing the supplier about available capital before requesting a quote can have several benefits:
- Saving time in the preparation of unfeasible budgets.
- Direct adjustment to the needs of the project.
- Facilitation of faster and more direct negotiation.
From Edgar Vásquez Audiovisual Services we highly recommend this practice. In this way, we can assess from the first contact whether the project is feasible with the available budget. This will also help you filter the options and hire a sound company in Barcelona that fits your economic needs.
2. Determine the number of guests at your event.
The number of attendees has a direct impact on the technical needs of the sound. An event with numerous participants will require more powerful and advanced equipment, while a simpler configuration can be used for a smaller group.
In addition, depending on the distribution of attendees within the venue and the area that needs to be loudspeakerized, it may be more effective to distribute several loudspeakers throughout the space rather than concentrating a main sound system at the front of the stage. This distribution can provide a fuller, more uniform and enveloping sound.
It is also crucial to discuss with the technical team about transit areas, access and exits for guests. If it is necessary to run cables through these areas, adequate precautions, such as installing cable glands, should be taken to avoid tripping or falling hazards.
3. Choose a strategic location within Barcelona
The location of your event is fundamental. Be sure to select a venue in Barcelona that has good acoustic conditions and is easily accessible for both the guests and the audio company. Incredible though it may seem, one of the factors that can increase the cost of these services is the event sound services is the time required to access and is the time required to access and set up the equipment.
Barcelona offers a wide variety of options that are easily accessible at street level, with no stairs and spacious freight elevators, ideal for sound companies. From event halls to outdoor spaces, the city of Barcelona has many alternatives.
It is crucial to inform in advance if the event will be indoors or outdoors. This will allow the audio company to consider the type of cabling, connections, equipment and weather forecasts necessary to ensure the success of the event.
4. Organize a technical visit or online meeting
Hiring a sound company in Barcelona that has provided you with a quote without a previous call, meeting or technical visit is comparable to a doctor prescribing you a medicine without having carried out the corresponding tests.
To make sure that you are contracting a If you are a truly professional sound company, it is crucial to organize a technical visit to the venue. If this is not feasible, an online meeting is a good alternative to discuss the details and make sure everything is clear.
5. Communicate all your technical needs to the experts
During the technical visit or online meeting, be sure to discuss all of your technical needs with the sound equipment supplier. It details the number of microphones needed, the connection of common devices such as computers and tablets, as well as special devices such as audio racks for press conferences or other broadcast equipment for streaming events.
It is essential to provide as much detail as possible to the experts. They will be able to advise you on the most suitable equipment and how to optimize the sound for your event.
6. Clarify all your doubts about sound equipment.
Do not hesitate to ask the audio company any questions you may have. It is best to resolve all issues prior to the event to avoid last minute surprises. Maintaining good communication with your sound company in Barcelona is crucial to the success of the event.
Whether you plan to integrate sound equipment rental in Barcelona with the setup of LED screens or you need to share and play a playlist, entrance music or a special piece for the opening of the event be sure to discuss it all with the experts.
7. Dedicate sufficient time for assembly
Setting up sound equipment can be a time-consuming process, so it is essential to plan well in advance. Make sure the space is available for set-up and free of interruptions.
To this end, it is crucial that your sound provider performs a comprehensive technical comprehensive technical production and let you know how much time they will need to complete the setup. Alternatively, you can communicate to the sound company in Barcelona the times available for the installation of all the equipment. In this way, they will adjust the logistics and personnel necessary to comply with the established schedule.
8. Respect the time allotted for sound tests.
Sound checks are crucial to ensure that everything runs smoothly on the day of the event. It is vital to comply with the time allotted for these tests and allow the technicians of the sound company in Barcelona have the necessary time to adjust all the details. Most of the unforeseen problems occur because not enough time has been respected to perform the sound tests with the technicians.
In addition, it is not only important to perform tests to verify that everything is in order, but also to reserve at least 4 additional hours for testing. This includes the entrance of the executives who will give speeches, their location on the stage, and the volume settings of the microphones and music. These aspects are fundamental to the success of the event.
9. Hire sound technicians present during the event
It is crucial to have sound technicians present during the event. Although technological advances make many people think that everything can be handled with a simple click and that connections are easy, in the field of professional sound companies, the reality is different.
During the assembly of the sound equipment and the first tests, everything may seem to work perfectly. However, it is essential not to be overconfident. Hiring experienced sound technicians guarantees that any technical issues that arise during the event will be resolved immediately, ensuring that all equipment will function properly throughout the day.
Opting for a provider that offers live technical support is essential. Following these steps, hiring a sound company in Barcelona will be a much simpler process and your event will be a guaranteed success.
10. Assign a ruler and enjoy the event
For any event to be well organized, it is essential to have a single manager or interlocutor who acts as a liaison between the sound company in Barcelona and the end client, as well as with the attendees, presenters or guests on the main stage.
A common mistake is to assume that the sound company already knows all the details of the presentation. Even if an agenda has been drawn up (which is essential), there should always be an official near the technical control to inform the technicians about what will happen at any given moment, what to do if a speaker is absent or if there are last minute changes.
The alderman must be an active, communicative, intelligent, agile and decisive person, with nerves of steel and always ready to help. If you don’t have someone with these characteristics on your team, check with the sound company to see if they can provide this type of professional. This will ensure that your event runs from start to finish with resounding success.
Where to hire a sound company in Barcelona?
If you have made it this far, we are proud and honored to have been able to help you in the process of hiring a sound company in Barcelona.
At Edgar Vasquez Audiovisual Services we are at your disposal to offer sound solutions for all kinds of events. With years of experience in the industry and a team of dedicated experts, we stand out for our commitment to excellence and customer satisfaction.
Whether for in-person, hybrid or virtual events, we make sure that every technical detail is perfectly tuned to guarantee the success of your event. Our focus on quality, transparency and effective communication with our clients makes us a reliable and professional choice in Barcelona.
Feel free to contact us for a quote and find out how we can help you take your event to the next level. Leave us a message and we will be happy to assist you.
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